For creative and marketing agencies and consultancies of 5 to 25 people
Your agency pays for a stack of subscriptions. Which ones earn their keep?
Project management, design, time tracking, CRM, signatures, newsletters, automation. The software-spend review goes through every software charge your agency pays, what your team actually uses and where your tools overlap, then tells you what to keep, cut, downgrade or build. It is now one module of KFTCDA Elite AI Enablement, and it starts with a free scoping call.
How agencies end up here
Seats outlive the people.
Someone leaves, or a client project ends, and the seat keeps renewing because nobody owns the list.
Three tools for one job.
One team tracks work in a project tool, another in a board, a third in a spreadsheet, and all three are paid for.
Per-seat pricing grows with the team.
Every hire adds a line to every tool, and the total creeps up without a single decision to approve it.
Renewals nobody calendars.
Annual plans renew on a date nobody wrote down, usually at a higher price.
Try it on your own stack
Tick the tools you pay for. The common agency ones are ticked to start. It runs in your browser and sends nothing anywhere.
Starter Suite: $25/seat/mo · Source
Starter (billed monthly): $20/seat/mo · Source
Standard: $10/seat/mo · Source
Starter: $16/mo · Source
Basic: $28/mo · Source
Bronze: $34/mo · Source
Basic: $9/seat/mo · Source · 3-seat minimum
Starter: $10.99/seat/mo · Source
Team (editors): $20/seat/mo · Source
Pro, 2,000 tasks: $49/mo · Source
Support Team (per agent): $19/seat/mo · Source
Essential: $29/seat/mo · Source
Essentials, 2,500 contacts (about): $45/mo · Source (third-party source)
Standard: $30/seat/mo · Source
Starter: $19/seat/mo · Source (third-party source)
Starter: $29/mo · Source
Tier
Suggested from what you ticked. Upkeep for Build is $199 a month.
Build starts at $9,999; you can raise it but not go below it.
What the report contains
A written report 5 business days after I have access, then a 45-minute walkthrough call with whoever signs. The quick cuts are made with you on that call, and if a build would pay for itself, you get its fixed price there. The report contains:
- An inventory of every recurring software charge, from 12 months of statements
- Spend and renewal dates
- Seats used against seats paid
- The overlaps
- A decision per tool: Keep, Cut, Downgrade, Consolidate or Build, each with the rule behind it
- Quick cuts, with steps and dollar figures
- Build options at fixed prices, with the payback month
- A 12-month renewal calendar
The checks on the report
The report's checks: every recurring software charge in your 12 months of statements is in the inventory, every tool has a decision and the rule behind it, and every number can be rebuilt from the spreadsheet you receive.
- Every recurring software charge in your 12 months of statements is in the inventory
- Every tool has a decision and the rule behind it
- Every number can be rebuilt from the spreadsheet you receive
Questions
Which of those subscriptions don't you use?
Start with a free scoping call and I will tell you how the review fits your agency. I read every enquiry myself and reply within 24 hours.
Book a free scoping call